Create an artist

When you create an artist, you can record all their professional, administrative and contact information, so you can link it later to artworks, exhibitions, documents and other management processes.

How to create an artist

1. Go to the Artists module from the main ITGallery menu.
2. Click the New artist button in the upper left corner.
3. Fill in the fields you need. Remember that only the ones marked in red are mandatory.
4. Click Create new artist to save the record.

Fields available on the artist record

Only the fields marked in red are mandatory. All the other fields are optional and you can use them as you need.

1. Language

   When you create the record for the first time, the language cannot be changed. Once the main record has been saved, you can record information in additional languages.

   
   

2. Name and surname

   Enter the full name of the artist.

   
   

3. Prefix and number

   This is an identifying code linked to a number, usually made up of the artist's initials. It is used to tell artists apart, to make searches easier and to generate the inventory ID of their artworks.

   
   

4. Artist type

   Lets you classify the artist according to their relationship with the gallery:

   1. Gallery artist
   2. External
   3. Collaborator
   4. Gallery holdings

   5. Other

      
      

5. Add to contacts

   Indicates whether the artist should also be created as a contact in the contacts module.

   
   

6. Tags

   Used to classify artists according to the gallery's internal criteria. They let you add one more level to the internal classification of your inventory.

   Examples: emerging, secondary market, contemporary, etc.

   
   
7. Contact information
   1. Phone 1
   2. Phone 2
   3. Email 1

   4. Email 2

      
      

8. Website

   Add the artist's website.

   
   

9. Image

   Lets you upload a picture of the artist.

   If your website is connected to ITGallery, this image will be shown on the artist's public profile.

   
   

10. ID

    Field for the tax identification number.

    
    

11. CV text

    Lets you add a CV in text format to use it in custom PDF documents. It is independent from the CV tab within the artist record.

    
    

12. Biography

    Lets you add the artist's biography.

    If your website is connected to your ITGallery database, this information will be shown on the artist's profile on your website.

    
    

13. Notes

    For internal use.

    
    

14. Country and city

    The artist's current location.

    
    

15. Birth

    Year, city and country of birth.

    
    

16. Death

    Year, city and country of death.

    
    

17. Studio address

    The artist's professional or working address.

    
    

18. Bank data

    Banking information linked to the artist.