Connect accounts with other ITGallery users

Connect your account with other ITGallery users to send or receive artworks without having to enter the information manually.


The Connected accounts feature lets you share artworks between ITGallery users. It is useful, for example, for galleries working with artists, art advisors or other collaborators who also use the system.


Once the accounts are connected, you can send artworks to another user or receive artworks from other users to add them to your inventory.

Connect an account

Before sending or receiving artworks, the two accounts must be connected.

  1. Go to My Gallery.
  2. Open the Connected accounts tab.
  3. Click Connect.
  4. Select or enter the email of the person you want to connect with.
  5. Send the invitation.
  6. The other person will receive an email with a link to accept the connection.
  7. When they accept the invitation from their ITGallery account, the two accounts will be connected and you will see it reflected in the connection status.

Send artworks to a connected account

Once the connection is active, you can send artworks from the artworks list.

  1. Go to Artworks.
  2. Open the List.
  3. Select the artworks you want to send.
  4. Click Export.
  5. Select Send to connected account.
  6. Choose the connected account you want to send the artworks to.
  7. Select the information you want to share.

  8. Send the artworks.


When you send the artworks, you can choose what information to share, such as technical details, editions and availability synchronisation.

Synchronise artwork availability

When sending artworks, you can enable availability synchronisation.

This option lets the receiving account see the availability changes made by the owner of the information.

Synchronisation is one-way: if you send an artwork and update its availability, the receiving user will see that change. Changes made by the recipient, however, do not change the availability in your account.

Important

Synchronisation takes the Availability field into account.

Receive artworks from a connected account

When another user sends you artworks, you will get a notice in the received artworks inbox.


  1. Click the inbox icon in the upper right part of the interface.
  2. Review the artworks received.
  3. Preview an artwork from the eye icon if you want to see it before importing it.
  4. Import an artwork individually from the cloud icon, or select several artworks and click Import selected.
  5. Assign the relevant status.
  6. Link the artwork to the artist in your inventory.
  7. Assign an inventory ID.
  8. Confirm the import.
  9. Once imported, the artwork will be added to your inventory.

Check artworks sent or received

You can check which artworks you have sent or received from the artworks list.

To see this information, you first need to enable the shared artworks column.

  1. Go to My User.
  2. Open Configuration.
  3. Select Artworks list options.
  4. Enable the Show shared works option.
  5. Save your changes.
  6. Go back to the artworks list.

When the column is active, you will be able to tell whether an artwork has been sent, received or accepted by another user.

Search for shared artworks

You can also find shared artworks from the advanced search.


  1. Go to Artworks.
  2. Open the Advanced search.
  3. Use the filters related to shared artworks.
  4. Search by a particular user or across all available users.
  5. Review the results in the list.