Artwork status and availability

Check the status and availability of an artwork to know what situation it is in and whether it is available for sale.


The status shows the specific situation of the artwork (on loan, reserved, available, etc.), while availability (available / unavailable / no information) gives you more precise control within the sales process.

Artwork statuses


The Artwork status field tells you the situation an artwork is in, for example:

  • Available
  • Reserved
  • Under restoration
  • Sold
  • Unavailable
  • Not produced
  • Etc.

Each status has a colour linked to it, to make it easier to identify.

Where to see the status of an artwork

  1. In the Artworks module:
    • In list mode, in the Status column

    • In grid mode, as a coloured dot in the top right corner of the image


  2. On the artwork record:
    • Summary tab
    • Within the Editions block

Tip

You can open the Status history from:

Artwork record → Actions tab → Status history, to see how the status has changed over time.

Add custom statuses


  1. Go to My Gallery → Configuration → Artworks status
  2. Click Add status
  3. Set the name and the colour

  4. Save your changes


Change the colour of a status

  1. Go to My Gallery → Configuration → Artworks status
  2. Click Edit on the status
  3. Adjust the colour
  4. Save your changes

Availability

The Availability field lets you indicate whether an artwork is available for sale, regardless of its status. This adds an extra layer of information that avoids confusion.


How to read status and availability together

  • The status describes the situation of the artwork
  • The availability shows whether it can be sold or not

For example:

  • Status: Under restoration → Availability: Available
  • Status: Reserved → Availability: Unavailable
  • Status: Sold → Availability: Unavailable

This lets you reflect real situations without being limited to a single field.