Tools

From Tools you can reach actions related to other ITGallery modules, and apply changes to the selected artworks such as status, availability, location and other bulk actions.

Create or add artworks to other modules

From Tools, you can use the selected artworks to create new records or add them to existing records in other modules:

1. Create or add artworks to a showroom
2. Create or add artworks to a set
3. New exhibition or add artworks to an exhibition
4. Create consignment
5. Create loan

Direct actions

The main purpose of tools is to make editing artwork data easier. You can use the tools described below to apply direct actions to the selected artworks.

Copy artwork

Use the Copy artwork tool to record similar artworks (from the same series, with the same number of editions, identical prices, etc.) in your ITGallery account more efficiently.

1. Select the artwork you want to copy.
2. Click Tools.
3. Select Copy artwork.
4. Fill in the form, changing whatever information you need.
5. Click New artwork

Artwork synchronisation

Remember that to synchronise the information in your ITGallery account with your website, you need an active licence that allows it (Professional or Unlimited).

If your synchronisation is already active and set up, you can select the artworks to synchronise.

To do this:

• Artworks > List > Select artwork/artworks (tick the white box) > Tools > Sync with

Delete selected

Use the 'Delete selected' tool to permanently remove one or several artworks from your ITGallery account.

Steps

1. In the 'Artworks' module, within the 'List' (in both 'list' and 'grid' modes), select the artwork or artworks you want to delete by ticking the white box
2. In the 'Tools' button in the top right corner, click 'Delete selected'
3. Finally, click 'Delete'.

Edit selected

Use the 'Edit selected' tool to change matching data across different artworks in bulk.

1. Select the artworks you want to change.
2. Click Tools.
3. Select Edit selected.
4. Fill in only the fields you want to change.
5. Leave blank the fields you do not want to change.
6. Click Save.

Change status in bulk

Use the 'Status change' tool to edit the statuses of one artwork or of several different artworks in bulk.

1. Select the artworks whose status you want to change.
2. Click Tools.
3. Select Status change.
4. Select the editions you want to change, or tick them all.
5. Choose the new status.
6. Click Status change.

Create alert

From the artworks list you can create custom alerts for particular pieces, which will show in your personal calendar within ITGallery. This tool is useful for organising reminders linked to particular artworks, such as follow-ups, key dates or pending tasks.

1. Select one or several artworks.
2. Click Tools.
3. Select Create alert.
4. Fill in the title, the date and the description.
5. Choose whether you want to receive the notification by email, within ITGallery, or both.
6. Save the alert.