Export artworks to PDF or Word

Generate PDF or Word documents with the information of one or several artworks straight from the artworks list. This function lets you create dossiers, lists or tables ready to share.

How to export artworks to PDF or Word

1. Go to Artworks > List.
2. Select the artworks you want to include by ticking the relevant box.
3. Click Export.
4. Set the options for the document.
5. Click Export.
6. The document will open in a new browser tab.

Settings available

1. Language: select the language you want to export the information in.

   _{Remember that this function requires you to have recorded the artwork record information in the language you are exporting to. More information in: Record information in different languages.}

   
   

2. Title: add a title to the document.

   
   

3. Name: set the name of the file.

   
   
4. Type: choose the content format.
   • Technical sheet (1 artwork per page)
   • List (several artworks per page)
   • Table without images

   • Table with images

     
     

5. Format: select PDF or Word.

   
   

6. Dimension units: choose the units you want to show.

   
   

7. Measurement tags: select them if they apply. For example: framed.

   
   

8. Images: decide whether to show only the main image or to include additional images as well.

   
   

9. Show prices: include the prices or not.

   Set the currency or currencies, price types and taxes to apply.

   
   
10. Show editions: include the edition information or not.
    1. Show available edition number: shows only available artworks.
    2. Show not available: includes unavailable artworks.
    3. See all editions: shows every artwork whatever its status.
    4. Select editions: lets you include particular editions.

Choose the order of the artworks in the document

1. Before exporting, select and  drag the artworks with your mouse until they are in the order you want.
2. The document generated will follow that same order.

The document does not open

Large documents generated in the background

1. If the document includes many artworks (generally more than 20), the system may generate it in the background.
2. While it is being created, you can carry on working in ITGallery as normal.
3. When the document is ready, you will receive an email at the address linked to your user.
4. You can then download it from the My documents tab.

I cannot open my document

1. If the document does not open, your browser is probably blocking new tabs or pop-up windows.
2. Allow pop-ups for ITGallery.
3. Generate the document again.

My documents folder

Where to find the documents you have generated

1. All the documents you create are saved in the My documents tab of your user.
2. To get there, go to My User, in the top right corner, then My documents
3. From there you can review earlier documents up to 3 months old.
4. You can also download them again whenever you need to.
5. Each document includes a QR code and a Link to make it easier to view or share with other people.

Document customisation

ITGallery lets you customise the documents generated by the system to match your gallery's identity.

By default, documents include your logo and the basic layout of elements proposed by the system.

Customisation includes changing elements such as typefaces, text sizes, images, layout and the general design of the document, as well as including additional information from other modules of the system, such as the artist's biography or CV.

Document customisation is an additional service available on the Premium and Professional licences at an extra cost, and included in the Unlimited licence.

If you would like more information or a quote, contact support@itgalleryapp.com.