Search for contacts with the advanced search

The advanced search lets you find contacts by applying specific filters within the Contacts module.

Use the advanced search when you need to find contacts by combining particular criteria, such as personal details, internal classification or artistic interests, among others.

How to use the contacts advanced search

Go to Contacts > List.
Click Advanced search, in the upper left of the list.
Fill in one or several search fields.
Combine as many criteria as you need.
Click Search to see the results.

What you can search for

You can use the advanced search to find contacts based on the different kinds of information recorded on their records.

You can search for contacts by the following criteria:

Basic contact data

Code
First name
Surname(s)
Whether the contact is business
Email
Phone
Language
Contact type
Contacts group
Responsible
Type of person
Resident
Visibility

Classification and organisation

Tags
Source
Notice date
Details
Whether they are Saved for mailing
Whether the Send postal mail option is ticked

Location and addresses

City or country
Address
Company
Whether the contact is marked as Passed away
Contacts related to another contact
Minimum date added
Maximum date added
Whether they have an active follow-up

Artistic interests

You can search for contacts by the interests recorded on their record:

Artist
Artist's country
Contacts with No interests in artists
Exhibition
Artworks
Artworks type
Min price
Max price
Minimum year of the artwork
Maximum year of the artwork

On some filters you can also tick the Empty option to find contacts that do not have that information recorded.

Sort the results

After running the search, you can sort the results by whichever criterion you choose in the list.

This makes it easier to review the contacts you found, especially when the search returns a lot of results.

Practical advanced search examples

You can combine different filters to find particular contacts or to review the quality of your database.

Review contacts with incomplete information

Use the Empty option to find contacts missing important information.

For example, you can search for:

Contacts with no email, to complete their details before sending a mailing campaign.
Contacts with no phone, if you need to update contact information.
Contacts with no tags, to check whether they are classified correctly.
Contacts with no interests in artists, to spot incomplete records for collectors or potential clients.

Prepare a mailing campaign

You can search for contacts by combining filters such as:

Contact type: Client, Potential client or VIP.
Language: Spanish, English or French.
Saved for mailing: Yes.
Tags: according to the segmentation you have created.

Once you have found the contacts, you can use the Export contacts for mailing tool from the contacts list to generate the file.

Prepare an art fair

You can use the advanced search to bring back contacts from a previous art fair and prepare better for a new edition.

For example, if you are taking part in ARCOmadrid 2027 and at ARCOmadrid 2026 you met potential clients or contacts interested in an artist you are showing again, you can find them by combining filters such as:

Source: ARCOmadrid 2026
Contact type: Potential client
Interests: the artist you are going to show
Responsible: the member of the team who handled the contact

This way you can bring back relevant contacts from a previous edition and prepare follow-up actions before the new fair.

Search for contacts by artistic interests

You can find contacts by the interests recorded on their record.

For example, you can search for:

Contacts interested in a particular artist.
Contacts interested in an artwork.
Contacts interested in an artwork type.
Contacts with a minimum price and maximum price range.
Contacts interested in artworks from a particular range of years.

This is useful for cross-referencing your inventory with the tastes or needs of your contacts.