Manage artworks with editions

Record and change artworks with editions to keep track of numbered series, artist proofs and other special editions from the artwork record.

You can create an artwork with editions from the start, add new editions later and change their data individually or in bulk.

Create an artwork with editions

1. Go to the Artworks module.
2. In the list, click New.
3. In the Editions field, tick the box to record that the artwork has editions.
4. Enter how many editions there are of each type.
5. Use Advanced options if you need to:
   • Set up special edition types, such as AP, HC or others.
   • Select which editions of the artwork you have available.
6. Fill in the rest of the artwork information.
7. Save the artwork.

8. The information you record will be applied to the editions you ticked.

   
   

Example: you can create an artwork with 10 numbered editions + 2 artist proofs, and record that the gallery only has the first 2 numbered editions available to sell.

Add editions

Add editions to an existing artwork

1. Open the artwork record.
2. Go to the Summary tab.
3. Within the Editions section, click New.
4. Fill in the form with the information about the edition.
5. Check the mandatory fields marked with a red asterisk.
6. Click Save.

Add an Artist Proof (AP) or other special editions

1. Open the artwork record.
2. Go to the Summary tab.
3. Within the Editions section, click New.
4. In the Edition type field, select Artist proof (AP) or the relevant edition type.
5. Fill in the rest of the fields.
6. Click Save.

Change editions

Change editions individually

1. Open the artwork record.
2. Go to the Summary tab.
3. In the Editions section, find the edition you want to change.
4. Edit the data of that edition, such as:
   • Measurements
   • Price
   • Location
   • ID
5. Save your changes.

Change editions in bulk

1. Go to the Artworks module.
2. In the Artwork list, select the artwork whose editions you want to change.
3. Click Tools, in the top right corner.
4. Select Edit selected.
5. Enable the Also change the editions option.
6. Fill in the fields with the new information.
7. Click Save

Change the statuses of editions in bulk

1. Go to the Artworks module.
2. In the List, select the artwork whose editions you want to change.
3. Click Tools, in the top right corner.
4. Select Status change.
5. Click Select all to apply the change to every edition.
6. Fill in the fields with the new information.
7. Click Status change to save.